Search

Showcase Coordinators Herndon High School Band < Back Previous Next Showcase Coordinators Scott Gilson mailto:showcase@herndonband.org Subcommittee Previous Next

Band Camp Snack Coordinator Herndon High School Band < Back Previous Next Band Camp Snack Coordinator Amber Gilson mailto:snacks@herndonband.org Subcommittee Previous Next

Photographer Herndon High School Band < Back Previous Next Photographer Ian Macdonald mailto:photography@herndonband.org Subcommittee Ensures there is a photographer at every event and program. (Identify and recruit photographers for Band events and programs. Create a schedule to ensure photography coverage for all band-related activities. Maintain a database of available Band Families photographers and their contact information etc.) Oversee photography, manages the HHSBPA Flickr account, and coordinate event photographers. Most tasks can be handled from home. Photography experience at any level is welcome for this position. The time commitment may vary depending on the band's schedule with Fall being the most busiest season. Key Responsibilities: Manage and organize the Flickr account Organize and archive digital photos. Send out Dropbox links to the band families. Collect photos (from the dropbox) and organize them Edit photographs for use on website, local news media, social media Previous Next

Writer/ Marketing/ Promotions Herndon High School Band < Back Previous Next Writer/ Marketing/ Promotions VACANT mailto:communications@herndonband.org Subcommittee PR - Write and submit articles to local newspapers. Website, etc. Contacts and requests publications to cover events and send them articles/posts to be published. Previous Next

PTSA Liaison Herndon High School Band < Back Previous Next PTSA Liaison Kathy Blouch mailto:ptarep@herndonband.org Subcommittee Must be a member of the PTSA Attend all monthly HHSBPA Board meetings (usually 1st Monday of month) and report any pertinent information from the PTSA meetings Attend all PTSA meetings (currently 2nd Wednesday of month) to report Band information and events Coordinate with HHSBPA Communications Chair to make sure articles are included in PTSA newsletter and HHS announcements Previous Next

Assistant Uniform Coordinator Herndon High School Band < Back Previous Next Assistant Uniform Coordinator VACANT Subcommittee Previous Next

Forms Coordinator Herndon High School Band < Back Previous Next Forms Coordinator Shadow Needed Wendy Cummins forms@herndonband.org Subcommittee Previous Next

Greens Coordinator Herndon High School Band < Back Previous Next Greens Coordinator Susan Rankin greens@herndonband.org Subcommittee Previous Next

Forms Committee Chair Herndon High School Band < Back Previous Next Forms Committee Chair Wendy Cummins forms@herndonband.org Board The Forms Committee Chair is responsible for assisting the Band Director in assembling, distributing and collecting required band forms and maintaining the CHARMS band database. Should be comfortable working with a spreadsheet and performing data entry. The activities for this position occur primarily in the spring, to a much lesser extent in the fall and minimally throughout the year. Assembles Band Packets for all students taking band the next calendar year (including rising ninth graders). Enters student information into the CHARMS band database. Files returned forms. Assists with the collection of required forms that are not turned in by deadlines or are incomplete. Running periodic reports for use by band board/committee chairs and for auditing database. Assist in the development of data entry guidelines for the CHARMS band database. Previous Next

Treasurer Herndon High School Band < Back Previous Next Treasurer Shadow Needed Lynne DeRoche treasurer@herndonband.org Board The Treasurer shall maintain the records of all HHSBPA financial activities and shall be bonded through the means of an adequate fidelity bond. In addition, the Treasurer shall: Establish and maintain, in accordance with generally accepted principles of accounting, an appropriate accounting system, including reports. Maintain checking and other accounts as needed at a local financial institution and reconcile monthly bank statements. Keep an accurate and detailed account of all receipts and expenditures of the Association and preserve all vouchers, receipts, statements and canceled checks, when available. (An assistant may enter information into QuickBooks and maintain filing) Prepare the annual budget for review by the Board of Directors and presentation to the membership. Maintain custody of all funds, expending money only by check or other means consistent with these bylaws and as otherwise authorized by the Board of Directors. (An assistant may prepare checks for the Treasurer's signature) Make deposits of all income in the proper accounts as designated in the budget. (An assistant may enter information into QuickBooks) Maintain the non-profit status for the Association. Maintain any needed business licenses for the Association. Be responsible for maintaining and updating all student account records and communicating student account information to students and parents on a regular basis. (An assistant may update and maintain the student account records) Be responsible for the submission of all Federal, State and Local tax and information returns including, but not limited to, IRS Forms 990 and 1099 Monitor the budget, provide a report at every Board meeting, and alert the Board to any concerns. Previous Next

Assistant Treasurer Herndon High School Band < Back Previous Next Assistant Treasurer Shadow Needed Angela McCafferty finance@herndonband.org Board The Second Treasurer (also known as the Assistant Treasurer), if any, works cooperatively with the Treasurer in handling HHSBPA finances and shall be bonded through the means of an adequate fidelity bond. In addition, the Second Treasurer shall: 1. Review monthly band, credit card, payment platform (e.g., PayPal, Square, etc.) statements and reconciliations. 2. Collect and record all funds received from HHSBPA activities such as donations, fundraisers, invoices and misc. payments prior to submitting to the Treasurer. This function may be performed by the Treasurer as necessary. 3. Be responsible to hold, maintain, and distribute petty cash and electronic readers to support fundraising and in person payments. 4. Be responsible for tracking and reporting status of petty cash to Treasurer before and after each event. 5. Either submits funds received to the Treasurer for deposit, OR deposits to the bank with supporting documentation submitted to the Treasurer for subsequent recording into financial accounting system. Cash and checks are to be deposited within 1 week of receipt and 1 business day for major fundraisers (e.g., Tag Day, Showcase). 6. Be responsible for maintaining and updating all HHS student account records for band associated activities and communicating student account information to students and parents. In doing so, is responsible for the HHSBPA’s relationship with the HHS Finance office. 7. May serve on the Finance Review Committee for the annual end of year review of Financial Records as detailed in Article X, Section 7. Previous Next

President Herndon High School Band < Back Previous Next President Lynn Reda president@herndonband.org Board The President will be the principal executive officer of the HHSBPA with primary authority in all areas and, subject to the Board of Directors, shall: Supervise the management of the HHSBPA in accordance with these bylaws; Preside over all Board of Directors and Association meetings; Provide an agenda for each Board of Directors and Association meeting at least two (2) days in advance of such meeting; Serve as a liaison to the Director of Bands; Serve as the official HHSBPA spokesperson; Monitor all financial accounts and supervise the preparation of the annual budget. Previous Next