Hospitality /Snacks Chair

The Hospitality Coordinator is responsible for planning, coordinating and implementing food events for the Herndon High School Band. It does not include concessions. Works with the volunteer coordinator to obtain volunteers for events.

Events include: 

• July - Band Camp

• August - Pool party and Barbeque

• September -  Showcase of Bands 

• September - Homecoming  Barbeque 

• October - Winter Concert Reception 

• December - All District Band rotates every few  years (last hosted Feb. 2012) Navy Band Refreshments 

• April - End of Year Banquet 

• May - Annual Meeting

Other Responsibilities Include: 

• Attend monthly Band Board Meetings. 

• Solicit food donations from local vendors and band familie

• Compose flyers, email blasts, etc.

• Purchase food and supplies

• Submit receipts to the Treasurer for reimbursement of purchased supplies 

• Maintain inventory of Hospitality supplies

• Update event procedures for the Hospitality Book

Clear communication with the Band Director, Board of Directors, Fundraising Chairperson, various  Chairs, and parents is necessary. Communication is through phone contact, personal emails, and written band blasts. Sign Up Genius is used as a means of organizing volunteers via the web. 

Plans, procures and sells food for Showcase (and possibly other assigned events). A detailed  notebook with information from prior years is available, along with expert advice from our past  concessions chairs. All volunteers for the day of the event are provided by the volunteer  coordinator. This job can be shared with a co-chair.