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Showcase Volunteers
Showcase Volunteer Flyer

Showcase is a band competition hosted by the Herndon Marching Band Parents Association.   It is a regional band competition that will bring local bands to the Herndon High School campus on Saturday, September 26h, 2015.  We expect between 3000 and 4000 attendees including marchers, chaperones, pit crew, parents, spectators, judges, local dignitaries and other band officials.  Add to that 100 busses, 50 pit trucks, and an overflow of spectator cars.


We have posted a list of jobs and time slots on SignUpGenius along with some non-work related needs.  The various links are below.  Please review and volunteer for one or more of the open positions.  No prior training is required.  We have experienced leaders from past Showcases to assist in all functions. For more information contact  Please review 

Frequently Asked Questions (FAQs) below


Click on the following links for sign up to volunteer or donate food

















More questions about volunteering?  Contact:


Frequently Asked Questions


All volunteers (adults and students) should park at the Temple Baptist Church on Dranesville Road and walk through the gate near the tennis courts.  Students may be dropped off at the entrance to the band room.



Check in is in the Drama Room.  The entrance is in the building across from the Hornet’s Nest in the parking lot where the band practices.  You will be given a name tag and directed to your station. 


HHS and HMS students will be given food tickets to the concession stand at that time to use upon the completion of their shift.


What do I need to bring? Please bring a fully-charged cell phone, a flexible attitude, and a big smile.  


What do I wear? Adults, alumni, and non-band volunteers should wear a red or black band polo-shirt or a plain red 

shirt.  HHS students should wear their show shirts.  HMS students should wear their band shirt or a red shirt.  Dress for the weather, including the unexpected and have comfortable shoes.


What do I do when I get to my station?


Check in with the person in charge of that area for details.  Please stay on duty until your 

replacement arrives.  If you must leave early, please notify the Volunteer Coordinator. If the station is overcrowded, come back to the volunteer check-in and we will find you another job.


What do I do if it rains?


HHSBPA follows the FCPS Inclement Weather Policy.  Light rain will not hamper this event.  In the event that there is heavy rain or lightning, each area will be instructed on where to report.  We

have procured access to key areas of the school building so that everyone will have a safe place to go.


When is the event over?


The estimated end time is 9:30pm. Sections will stay for clean up. Herndon will perform last and 

awards follow. We ask that everyone helps with clean up!  Please remove any trash and litter, especially under the bleachers.  Check in at the Drama Room or Command and Control for additional needs at clean-up.  Clean up operations include, but are not limited to:


  • restore the fence that is removed for band entry

  • return all tables used outside to the Cafeteria

  • restore the concession stand and packing up unused materials

  • dismantle and packing up the auxiliary concession stand

  • restore the Drama Room

  • ensure that the school grounds are litter free

  • return school to operational condition before the last volunteer can go home


Please remember that no matter how organized we are, and despite our best planning efforts, we 

know things will change and not go as scheduled.  However, we know from years of experience, it will be well run and successful!  Everyone will have a wonderful time!


Thank you to everyone for your help!

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